Happiness School of Finland

TERMS AND CONDITIONS

1. Basic information

Happiness School of Finland is a marketing campaign (hereinafter: “Campaign”) arranged by Business Finland Oy – Visit Finland, P.O. Box 358, Porkkalankatu 1, 00180 Helsinki, Finland, business ID 0202317-7 (hereafter: “Visit Finland” or “We”).

2. Purpose of the Campaign

The purpose of the Campaign is to promote travelling to Finland by organizing a happiness school for selected visitors who will be taught Finnish traditional activities and lifestyle by five individual teachers and two deputy teachers (hereafter “Teachers” or “You”) in August 2020.

3. What We expect from the teachers

The selected Teachers are committed to teach traditional Finnish activities and life style for the visitors that may include e.g. exercises in nature, cooking traditional Finnish food, making nature crafts, playing Finnish instruments, learning to calm down and communicate like a Finn and learning to Finnish way of being.

In addition, the selected Teachers are required to

• have at least mediocre English language skills being comfortable in expressing themselves in English;
• have sufficient capability to teach selected subjects for the visitors; and
• be at least 18 years of age.

4. Timeline

The application starts on January 28^h and continues until February 9^th 2020 at www.schoolofhappinessfinland.com.

The final selection of the Teachers will take place by the end of February 2020.

The application period of the visitors is from March 16^th 2020 until April 10^th 2020.

The application period for both Teachers and visitors will expire at the end of the last application date in Finnish time zone (UTC +2).

The school will be carried out between 27^th July 2020 – 6^th August 2020.

The location of the school and the selected principal for the school will be specified during spring 2020.

5. Selection and publication of the Teachers

The most suitable Teachers candidates will be interviewed personally during the weeks 7 and 8 (from February 10th until February 21st 2020) in a later announced venue.

We will contact the most suitable Teachers personally. As soon as the final selection has been made, We will sign separate agreements with the selected Teachers.

After signing, the selected Teachers will be filmed for short video presentations that will be published on the Campaign websites, on VisitFinland.com, on Visit Finland’s social media channels and other marketing channels that will reach potential visitors outside Finland most effectively.

Timetable and location for filming of the video presentations will be agreed separately.

6. Documentation related to the Campaign and publicity

6.1 Application phase

As a part of Your application, You are requested to provide Us a video that contains Your personal information. As a Teacher applicant You accept the use of videos by Us, by our partners and by any other companies that take part in the planning and execution of the Campaign (together “Partners”), so that the most suitable Teachers for the Campaign can be selected.

6.2 Interview

During the personal interviews that will be held after the application phase, We will collect and process the information You may give for Your interviewers. As an interviewee You accept the use of this information by Us or our Partners, so that the most suitable Teachers for the Campaign can be selected.

6.3 Video Presentation

As provided in the Section 5 above, the selected Teachers will be filmed for video presentations that will be published on the Campaign websites, on VisitFinland.com, on Visit Finland’s social media channels and other marketing channels also outside Finland. The selected Teachers shall give unlimited rights for Visit Finland and its Partners to copy, reproduce, modify, edit, synchronize, perform, display, publish or otherwise make use (together “Use”) of the video presentations and assign them as seen necessary by Us.

6.4 School event

The school event itself, including the lessons arranged by the Teachers, will be documented on videos, photographs and written descriptions (together “Documentation Material”) by Visit Finland and media representatives invited to the school by Visit Finland.

We will Use the Documentation Material in Our own marketing channels such as social media and VisitFinland.com, and schoolofhappinessfinland.com. The selected visitors may also provide their own Documentation Material of the school, and especially of the lessons with their Teachers, in their own social media channels, websites and/or other media. The selected Teachers give unlimited rights for Visit Finland, its Partners and visitors to Use the Documentation Material in the above listed marketing channels for the period of five (5) years.

7. Use of third party material

If You incorporate into any application material (e.g. videos, photos and descriptions), video presentation or Documentation Material materials of any third party, You are responsible for obtaining, at Your own expense, all rights, licenses, consents, and permissions necessary for Us to have the fully paid up, perpetual, irrevocable, worldwide and unlimited right to Use the third party materials in connection with the Campaign and consistent with these Terms and Conditions.

8. Compensation

A compensation of 400 euros per day will be paid to the Teachers for the actual school days when the teacher is attending to the school but is not able to stay overnight with the visitors in the school premises.

A compensation of 800 euros per day will be paid to the Teachers for the actual school days when the teacher is attending to the school and is also staying overnight with the visitors in the school premises.

In addition, a compensation of 400 euros will be paid to the teachers for the one (1) day of planning of the contents of the lessons.

No other compensation shall be paid, nor any costs associated with participating in the Campaign.

The Teachers are responsible for any and all taxes and other payments related to the compensation. However, tax and other deductions provided by law will be deducted from the compensation by Visit Finland, if any.

9. Independency of the participants and Teachers and Agreements with the selected Teachers and visitors

We will sign separate agreements with each selected Teacher and visitor to ensure that the school will be successful for all the parties.

The participants, the Teachers and visitors are independent parties in relation to Us.  No form of employment relationship shall occur between Us and the participants, Teachers or visitors based on the relationship, these Terms and Conditions or the separate agreement.

10. Use of personal data

Any personal data of the participants will only be processed in accordance with the applicable data protection legislation. More information on the processing of personal data in this Campaign can be found on the privacy notice.

11. Damages and insurance

The selected Teachers bear full risk of any damage or accidents that may be encountered by them during teaching or when attending to the Campaign, including but not limited when the Teachers host the visitors.

The Teachers are required to arrange sufficient insurance coverage, (e.g. travel, accident and/or health) for themselves and their carry-along property at their own expense and submit appropriate insurance certificates to Visit Finland upon request.

12. No assumption of liabilities

You agree that Visit Finland shall not assume, or in any way be liable or responsible for, any liabilities, damages, claims, taxes or obligations the Teachers may encounter or be responsible for by participating in the Campaign.

13. Indemnification

You agree to defend, indemnify and hold Visit Finland harmless from and against any and all claims, liabilities, damages, losses and/or expenses, including, but not limited to, attorneys’ fees and costs, (all together the “Claims”) arising out of and/or in any way connected with the Campaign to the extend requested by Visit Finland at its sole discretion.

All participants and Teachers release Visit Finland and any and all Partners from all responsibility regarding injury or damage caused or alleged to have been caused by taking part in the Campaign.

14. Amendments to these terms and conditions

We reserve the right to cancel or amend these terms and conditions without notice. Therefore, these terms and conditions must always be followed as long as the Teacher search is in progress and the separate agreements with all selected Teachers have been signed.

15. Compliance with these Terms and Conditions, laws and regulations

We reserve the right to make final decisions concerning the Campaign including the compensation.

By taking part in this Campaign You agree to obey these Terms and Conditions and all decisions We may later make in terms of the Campaign.

The participants and Teachers warrant and undertake that they will comply with all laws, rules and regulations regarding their application and Documentation Material and when the Teachers organize the lessons and host the visitors during the school and that they hold all relevant certificates and permits necessary if any. We do not accept any form of hate speech, discrimination or violence.

Privacy Statement

Drafted on 17 January 2020

1. Data controller

Business Finland Oy/Visit Finland (Business ID: 2725690-3)

Visiting address: Porkkalankatu 1, 00180 Helsinki, Finland

Switchboard: +358 (0)29 50 55000

2. Point of contact

Please e-mail: dataprotection@businessfinland.fi

3. Name of register

Register for the Happiness School of Finland campaign

4. Purpose of personal data processing and basis for processing

Processing tasks may be outsourced to third party service providers in accordance with data protection legislation and the boundaries imposed by legislation.

5. Data content of register

The following personal data may be processed in relation to the Happiness School of Finland Campaign:

• basic information of the participants such as name, date of birth, age, nationality, and communication language
• contact information of the participants such as email address, phone number, address
• information of the participants provided to Visit Finland such as video material attached to the application, references to portfolios, profiles and other sources on the Internet, language skills, other special skills, description of personal features, and information on participant’s activity and accommodation for his/her visitor(s) and any other information participants have provided to Visit Finland in its application, interviews and video presentations
• information of the participants provided to Visit Finland during the school such as information of his/her family, friends, home, activities and other information provided by the participant during the visit that will be documented with videos, photographs and written descriptions by Visit Finland
• information of the participants provided to Visit Finland in connection to events such as special diets
• information regarding Visit Finland’s relationship with the participants and the contract such as past and current contracts, campaign profile formed based on the participant’s participation in the Happiness School of Finland -marketing campaign, voice recordings, correspondence with the participant and other contacts, cookies and data related to using them.

6. Personal data retention period

Information shall be erased periodically, at least every 3 years, provided that there is no longer any need to process the personal information in question. Photos and videos provided to Visit Finland during the visit can be stored for a longer period.

The erasing shall take place by means of deleting the information in its entirety, by rendering the data passive so that the data can no longer be processed. In addition an access to the data may be restricted, by means of encrypting or overwriting.

7. Regular sources of information

Information shall be collected from the persons themselves.

For the purposes described in this privacy notice, personal data may also be collected and updated from publicly available sources and based on information received from the authorities or other third parties within the limits of applicable laws and regulations. Such updating of data is performed manually or by automated means.

8. Regular disclosures of information and recipient categories

Personal data may be disclosed to Innovation Funding Agency Business Finland if necessary in accordance with the Act on Innovation Funding Agency Business Finland and a limited liability company called Business Finland (1146/2017)

Data may be disclosed to Business Finland’s co-operation partners for non-commercial purposes, for the purpose of arranging visits and events and for sending out various event/visit invitations.

9. Transfer of data outside of the EU or EEA

We may transfer personal data outside the EU/EEA. If no decision regarding an adequate level of data protection has been issued in relation to the target country or if the transfer, we make sure that the subcontractor has committed to use the EU Commission’s standard contractual clauses and/or is covered by the Privacy Shield -system.

The data controller may transfer personal data outside of the EU and the European Economic Area in accordance with the data protection legislation and within the boundaries imposed by legislation to the employees working in the data controller’s own overseas network, to the data controller’s subsidiaries and subcontractors and to its service providers retained for data processing.

10. Principles for protecting the register

Manual material

Any material to be retained on paper will be stored in locked facilities equipped with access control. The data controller’s personnel are bound by confidentiality obligations.

Data to be processed electronically

Personnel access to the electronic data content of the register has been protected with personal user IDs and passwords. The utilisation of some of the data content of the register has been restricted to a limited group of users. The environment has been protected with appropriate firewalls and other technical safeguards.

The purpose of the above-mentioned measures is to secure the confidentiality, availability and integrity of the personal data to be stored in the register, as well as the implementation of the data subjects’ rights.

11. Automated decision-making

The information in the register can be utilised for decision-making entailing legal effects for the person and that is based on automated data processing, such as profiling.

12. Data subject’s right to object to the processing of personal data

The data subject shall have the right, in connection with their personal specific circumstances, to object to profiling pertaining to themselves and to other processing measures directed by the data controller at the data subject’s personal data to the extent the data processing is based upon the legitimate interests of a data processor.

The data subject may present their claim regarding the objection in accordance with section 15 of this privacy statement. In conjunction with the claim, the data subject must specify the specific circumstances based on which they are objecting to the processing. The data controller may refuse to carry out the request pertaining to the objection on the grounds stipulated for under the legislation.

13. Data subject’s right to object to direct marketing

The data subject may issue the data controller consents or prohibitions pertaining to direct marketing on a channel-specific basis, including profiling taking place for direct marketing purposes.

14. Other data subject’s rights pertaining to the processing of personal data

Data subject’s right to obtain access to the information (Right of Access)

The data subject has the right to inspect which data concerning them has been stored in the register. The inspection request must be submitted in accordance with the instructions set forth in this privacy statement. The right of access may be denied upon grounds stipulated in the law. As a point of departure, exercising one’s right of access in an ordinary manner is free of charge.

Data subject’s right to require the rectification or erasure of data or restriction of processing

To the extent the data subject is able to act for himself or herself, the data subject shall, without any undue delay, after becoming aware of the error, or, having detected the error himself or herself, rectify, erase or supplement any piece of information found in the register being contrary to the purpose of the register, erroneous, unnecessary, deficient or outdated.

To the extent the data subject is not able to rectify the information themselves, the correction request shall be submitted in accordance with section 15 of this privacy statement.

The data subject also has the right to require the data controller to restrict the processing of their personal data, for instance in circumstances where the data subject is awaiting the data controller’s response to their request regarding the correction or erasure of their personal data.

Data subject’s right to lodge a complaint with the supervisory authority

The data subject has the right to lodge a complaint with the competent supervisory authority if the data controller has not complied with the applicable data protection regulation in its operations.

15. Contacts

In all questions concerning the processing of personal data and situations related to the exercise of the data subject’s rights, the data subject should contact the data controller. The data subject may exercise their rights by contacting dataprotection@businessfinland.fi

16. Versions

This privacy statement has been published on 17 January, 2020.

The data controller follows the developments in legislation and will develop its operations constantly and consequently retains the right to update this privacy statement.

Want to share Finnish
happiness by teaching it?

Learning actually makes you happier.
Researchers have found that engaging in difficult but doable activities makes people happy.

And this is where we step in.

We will set up an actual school with premises, teachers and a curriculum. Then we’ll invite 12 students from all around the world to learn about Finnish happiness. We’ll teach them Finnish skills: cooking new dishes, making art and crafts, learning about Finnish life, balance and wellbeing. Nothing too extreme, just something to help our visitors from abroad find their calm and reconnect with their inner happiness.

The school is up for 27.7.-6.8.2020.
The teachers will be giving lessons for one to ten days.

Finland and its habitants are truly unique. Finns find joy in the strangest things – and the United Nations has recognized us as the happiest country in the world. So, when it comes to happiness, we simply are the best.

However, Finnish customs can be a bit hard to understand for our friends from abroad. Explaining things such as saunavihta, ruska or eukonkanto to someone who has never been to Finland is rather impossible. But that’s the thing – they need to experience Finland first-hand.

That’s why we are looking for happiness teachers. Finnish happiness stems from our skills: Finns know there is a certain feeling associated with picking berries or cooking a fish you caught yourself. Or Nordic walking, swimming in a lake or just staring quietly into the bonfire. It captures all five senses. You feel your own presence, the calm and happiness unlike before. You reconnect with yourself, Finns know it by heart.

Apply now to become a happiness teacher and help others find their calm and happiness. We are going to save the world from stress.